The Elkton City Council met in regular session on Monday, November 13, 2006 with Mayor John E. Walton presiding. Mayor Walton called the meeting to order at 7:00 PM and led the pledge to the American flag.

City Council members present: Nancy Camp; David Powell; Bryan Blount; Eugene Jefferson; and, Danny Laster.

City Council members absent: Brad Shemwell.

Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Sergeant Rodney Moberly; Police Officer Brian Atkinson; Police Officer Michael Ayersman and family members; Linda Marklin; C.C. Kennedy, Todd County Standard; Todd County Emergency Medical Services employees.

After reviewing the minutes of the October 9, 2006 council meeting and October 23, 2006 special meeting, financial reports and bills payable, Mrs. Camp motioned to approve the minutes, financial reports and pay the bills. Motion seconded by Mr. Jefferson and carried unanimously by the council.

Mayor Walton introduced newly hired police officer Brian Atkinson to all those in attendance. Also, Mayor Walton introduced Police Officer Michael Ayersman. Mayor Walton reported that Officer Ayersman was first responder to a fatal accident north of town last month. Many of the emergency response crew complimented how Officer Ayersman controlled the situation. Mayor Walton presented Officer Ayersman with a plaque from the Mayor and City Council commending him for his professionalism and service. Also, Chief Marklin presented him with a certificate of achievement from the Police Department. Officers Ayersman and Atkinson thanked the Council.

Mayor Walton skipped down on the agenda to discuss the promotion of Officer Rodney Moberly to Sergeant, who recently successfully completed his 6 month probation for the promotion. Mayor Walton recommended that Sergeant Moberly be given a $.20 per hour raise for his promotion. Mrs. Camp motioned to approve the recommendation and seconded by Mr. Powell. Motion carried unanimously. Sergeant Moberly thanked the Council. (Police department, family members and Todd County EMS employees left the meeting at this time.)

Mayor Walton reported that Fiscal Court had agreed to pave a portion of the road and parking lot at the City County Park. However, they want the City to adopt it for maintenance. The Mayor stated that if the City adopts the street for maintenance it would have to be built according to City Street Construction Specifications. Scotty’s Contracting and Stone gave the Mayor an estimate of approximately $57,000 to have the entire street and parking area paved according to specifications. Mayor Walton will give this estimate to Judge Knight for review.

Mayor Walton informed the Council that the County recently received $350,000 for blacktopping and reminded the Council that part of this is for Pond River Road. Mayor Walton stated that Pond River Road begins at the cemetery in the city limits.

Clerk Brock updated the Council on the Hallie Tandy property on East Jefferson Street. The City received one bid to demolish the house and clear the lot from Ricchuite Enterprises at a cost of $11,425. The Contractor informed the City that asbestos is involved and that it will be legally and properly disposed of. The Elkton Revolving Fund Board met and voted to recommend to the City Council the use of Revolving Fund Board money to demolish the house and clear the lot at a price not to exceed $12,000. Clerk Brock stated she spoke with Hallie Tandy’s granddaughter, Crystal Tandy, who reported Hallie Tandy’s estate was put under the control of William Tolliver. Mr. Tolliver can not be found. Crystal claims no responsibility to the property and does not oppose the demolition of the house with the understanding that she was not responsible. Clerk Brock will send a letter to Crystal to sign confirming this agreement. Mr. Laster motioned to approve the Board’s recommendation and seconded by Mr. Jefferson. Motion carried unanimously.

Mayor Walton updated the Council on the Coursey Sewer Extension Project. The project is almost complete with only minor cleanup remaining. Mayor Walton requested the City purchase sod to repair the property damaged by the City Utility Department when they moved the water lines. Mr. Laster motioned to approve sodding this property and seconded by Mr. Blount. Motion carried unanimously.

Mayor Walton presented a request to pay bills on the Coursey Project from McGhee Engineering in the amount of $16,200.00 and Bobby Luttrell and Sons in the amount of $98,352.00. The City will hold 10% retainage from Lutrell until all cleanup is complete. Mrs. Camp motioned to pay these bills for a total of $114,552.00. Motion seconded by Mr. Powell and carried unanimously.

Mayor Walton reported the City has received confirmation from USDA Rural Development that they will add $150,000 in grant and $150,000 in loan for the sewer plant upgrade project. The City has not received confirmation on the $200,000 requested from the Governor’s Office. The deadline to accept the bid is December 7, 2006.

Mayor Walton reported a complaint from Flynn Enterprises regarding their pretreatment program bill from the City. They feel they should not have to pay a pretreatment bill because the plants are now closed. There current bill is approximately $3,400 for tests that are required to be done. Mr. Frogue explained that even though the plant is closed, the tests still have to be run until the City passes four quarterly tests in a row. The City still needs to pass three more tests. When these tests are passed, the City can request the pretreatment program be declared inactive. Flynn Industries is the City’s only industry on the pretreatment program and therefore they have to pay the entire cost. It would cost the City about $8,000 to $10,000 if Flynn’s does not pay their current bill and the remaining three tests. After much discussion, it was the consensus of the Council that the City and Terry Frogue have worked with Flynn’s above and beyond in the past and there was no recommendation to abate the bill at this time. It was the consensus that Flynn’s continue to receive the bill for testing until the pretreatment program is declared inactive.

Regarding future projects in the City, Mayor Walton requested permission to write to our legislators to request $100,000 from the state for water plant debt retirement. Mr. Blount motioned to approve the request and seconded by Mrs. Camp. Motion carried unanimously. Also, Mayor Walton would like to request $375,000 to install radio read meter kits on all the water meters and install wireless access points all over the City so the meters can be read from City Hall. This would also enable the City to sell wireless internet as a service in the future. Mr. Jefferson motioned to approve including this request in the letter. Motion seconded by Mr. Powell and carried unanimously. Regarding other projects, the CDBG grant to replace water lines will be worked on next year. Also, Mayor Walton and Clerk Brock will make a trip to White Plains to take a tour of their Community Center.

Mayor Walton presented an estimate to repair one of the Welcome to Elkton signs that was torn down. Also, the other three signs need to be touched up with paint. After some discussion, Mrs. Camp motioned to approve these repairs at an amount not to exceed $1,000. Motion was seconded by Mr. Jefferson and carried unanimously.

Clerk Brock announced that Santa Claus would be visiting Elkton on Thursday, December 7^th at 6:00 PM. Silver Triangle Main Street is working to coordinate some other activities at this time as well.

COUNCIL REPORTS

On behalf of the fire department, Mayor Walton reported that two new radios for the fire trucks would be purchased with Kentucky League of Cities grant money and with a donation from a local insurance agency. Each radio will cost about $375.

Mr. Jefferson called for a report from Chief Marklin. Chief Marklin reported activity was down during last month, which is normal when cooler weather arrives.

Mr. Laster reported new street signs and new poles have been ordered and received. These signs will be placed directly on the poles and will be harder to steal than the signs that are on the current poles being used.

Mr. Laster announced the utility department fixed three water leaks last month and that the water loss was down. Mr. Frogue reported that Rural Water will be in town next week to help look for leaks.

Mr. Powell questioned when the City would know if we will receive the $100,000 to retire the water plant debt. Mayor Walton stated it would be around March 2007. Also, Logan/Todd Regional Water should be making a decision on its rate increase in December or January.

Mrs. Camp reported the fence at Elkton Cemetery needs to be painted.

Mrs. Camp reported the Recreation Commission has several new members and all seem willing to work. Flag football with cheerleaders is underway. Brigette Bishop donated $702.60 to the park from proceeds from the Elkton 5K. Clerk Brock stated approximately $3,500 will be donated to the park from HarvestFest proceeds. Mrs. Camp reported the Commission was very disappointed the County had not already blacktopped the park street and parking lot.

MAYOR’S REPORT

Mayor Walton informed the Council there will be a meeting on November 16^th at 6:00 PM with property owners on the Square to discuss the design for the next streetscape project.

Mayor Walton presented Resolution 2006-13, "RESOLUTION AUTHORIZING THE MAYOR OF ELKTON TO ACT ON BEHALF OF THE CITY TO SUBMIT AN APPLICATION FOR RENAISSANCE ON MAIN PROGRAM FUNDING." This application will be for $150,000 for a façade grant program. Several businesses have submitted proposals to the Main Street program and the City for using this possible funding.

Mr. Jefferson motioned to adjourn and seconded by Mr. Laster and meeting adjourned at 8:30 PM.