The Elkton City Council met in regular session on Monday, March 10, 2008 with Mayor Nancy T. Camp presiding.

City Council members present: Doug Gibson; David Powell; Cindy Sidebottom; and, Jimmy Scott.

City Council members absent: Eugene Jefferson; and Danny Laster.

Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Mike McGhee, McGhee Engineering; Billy Hall, candidate for State Representative; Todd Kerr, PK and TK1 Mowing; and, Rosa Moore, Todd County Standard.

Mayor Camp called the meeting to order at 7:00 PM and led the Pledge of Allegiance. Chief Bruce Marklin led invocation.

After reviewing the February 11, 2008 regular council meeting minutes, February 28, 2008 special council meeting minutes, bills payable and financial reports, Mr. Powell motioned to approve the minutes, bills payable and financial reports. Motion seconded by Mrs. Sidebottom and carried unanimously.

Mike McGhee presented to the council a project financial summary report for the sewer project. After the final adjusting change order and pay request are approved, the total project cost to date is $2,593,924.89. The total project budget is $2,631,100, so the total project funds remaining for expenditure are $37,175.11. The City has currently contributed $186,865.66 to the project, but has only committed to spending $150,000. Therefore, the City is due a refund of approximately $36,865. Mr. McGhee requested the council approve the final adjusting change order number 2, which includes three items already approved at a previous meeting, in the amount of $110,119.68. Mr. Powell motioned to approve the change order and seconded by Mrs. Sidebottom. Motion carried unanimously. Also, Mr. McGhee requested approval of Construction Funds Request No. 13 at a total cost of $145,225.73. This request includes final payment to McGhee Engineering and W. Rogers Company. The Council questioned whether all work had been completed properly. Mr. McGhee stated that essentially everything was complete and reminded the Council all work is under warranty for one year from the date of substantial completion. Mr. Scott approved payment of the request and seconded by Mr. Gibson. Motion carried unanimously.

Mr. McGhee also updated the council that preliminary plans for the streetscape project to replace sidewalks around Public Square have been submitted to the State for review. It is anticipated the project will be bid this spring. Mr. McGhee thanked the council and left the meeting.

Clerk Brock read second reading of Ordinance 2008-1, "AN ORDINANCE ANNEXING 25.445 ACRES INTO THE CITY OF ELKTON, KENTUCKY." Mr. Gibson motioned to adopt after second reading and seconded by Mr. Powell. Motion carried unanimously by show of hands.

Mayor Camp reported the City accepted bids for cemetery maintenance of Elkton, Glenwood and Elkton-Glenwood Addition. Mrs. Sidebottom reported two bids were received:

1. Ricchuite Enterprises - $36,000.00
2. PK and TK1 - $29,500.00

After some discussion, Mr. Scott motioned to accept the bid of Ricchuite Enterprises. Motion seconded by Mrs. Sidebottom and carried unanimously.

Clerk Brock reported that the City has received a request to contribute $1,000.00 to participate in the "400 Mile Sale" across Highway 68/80 in Kentucky. The funds go toward advertisement and promotional expenses of the event. The City will once again hold Yard Sale Days allowing residents to have four days of yard sales without requiring a yard sale permit. After discussion, Mr. Powell motioned to contribute $1,000.00 to participate in the 400 Mile Sale. Motion seconded by Mr. Scott and carried unanimously.

COUNCIL REPORTS

Mr. Scott reported the Recreation Administrative Council accepted applications for Park Director, Concessions Manager and photography. Charlotte Myers was hired as Park Director, Jackie Case is now Concessions Manager and All Star Imaging was selected as photographer. Mr. Scott also reported a $1,500.00 donation for a new City-County Park sign and landscaping was given to the Park. A new sign will be ordered and Highlandbrook Nursery will landscape around the sign. Finally, Mr. Scott presented this year’s budget for the Recreation Commission and requested the City make their annual $10,000.00 contribution to the Park. There was no further discussion and the contribution will be made to the Park.

Mr. Gibson reported the water standing in the street at Elkton Bank and Trust is the State Highway Department’s problem.

Mr. Powell presented a request from the fire department for the purchase of a door jack. Mr. Powell motioned to approve the requested purchase at an amount not to exceed $200.00. Mr. Scott seconded the motion and carried unanimously.

Mrs. Sidebottom reported work will need to be done in the cemetery when the weather warms up.

Mr. Frogue informed the Council that the water tank on Garth Lane is due for a clean out and inspection. This tank is under a maintenance contract with Utility Service Company. The same company has submitted a proposal to inspect and wash out the other two tanks on Morningside Drive and Highway 68/80 at a cost of $3,950.00. The company said this is a reduced cost if the other two tanks are serviced at the same time as the tank on Garth Lane. Terry stated that Todd County Water District uses the water tank on Highway 68/80. Mr. Frogue will ask the Water District to help cover some of the cost for that tank. After discussion, Mrs. Sidebottom motioned to approve servicing the two water tanks at a cost of $3,950.00 and seconded by Mr. Gibson. Motion carried unanimously.

Mr. Frogue was questioned if he had purchased the tractor. Mayor Camp stated that a special meeting will be held on March 20^th to discuss this issue.

Chief Marklin reported two alcohol and drug awareness events will be held at the high school this month and invited everyone to attend. Chief Marklin also reported on the activity of the police department for February. At a previous meeting, it was requested that Chief Marklin get an estimate to purchase a new engine for the 2000 Ford Crown Victoria from Ford Motor Company. Chief Marklin reported this cost would be $4,996. Chief Marklin proposed keeping the 2000 Ford for parts and purchasing a new vehicle in next year’s budget. After discussion, Mrs. Sidebottom motioned to keep the 2000 Ford for parts and the Council will look into putting the purchase of a new vehicle in next year’s budget. Motion seconded by Mr. Powell and carried unanimously.

MAYOR’S REPORT

Mayor Camp reported the City has hired Vicki Hayden as a new employee at City Hall.

Mayor Camp reported Gerald Harper should begin putting a new roof on the Old Courthouse in the next week or so. Mayor Camp also reported one of the louvers in the clock tower is falling off and needs repair.

Mayor Camp reported that Ashley Short of Highlandbrook Nursery has agreed to landscape around the Old Courthouse with the same company as proposed previously installing the irrigation system. The total cost will not exceed the $9,500.00 the Council has already approved for this project.

Clerk Brock reported the Planning Commission held a public hearing to discuss proposed changes to the zoning ordinances. After the public hearing, the Commission voted to recommend the City Council approve the following changes to the zoning ordinance:

• Accessory buildings and structures are currently required to be eight feet from all buildings. The Commission is requesting this requirement be changed to state that all accessory buildings and structures be required to be eight feet from the principal structure only.
  
  
• Currently, "chicken hatchery" is a permitted use in Industrial District I-1. The Commission requests that this be removed as a permitted use.

After brief discussion, Mr. Scott motioned to approve the changes in the zoning ordinances as recommended by the Planning Commission. Mrs. Sidebottom seconded the motion and carried unanimously.

Clerk Brock read first reading of Ordinance 2008-2, "AN ORDINANCE AMENDING §151.17(A) AND §151.47(A)(23) OF THE ZONING ORDINANCES OF THE CITY OF ELKTON, KENTUCKY." Mr. Powell motioned to approve after first reading and seconded by Mr. Gibson. Motion carried unanimously by show of hands.

Mr. Gibson motioned to adjourn and seconded by Mr. Powell. Motion carried unanimously and the meeting adjourned at approximately 7:45 PM.