MINUTES
Elkton City Council
Meeting
Monday, July 9, 2007
7:00 PM
The Elkton City Council met in regular session on Monday, July 9, 2007 with Mayor Nancy T. Camp presiding.
City Council members present: Doug Gibson; Danny Laster; David Powell; Cindy Sidebottom; and Robin Snardon.
City council members absent: Eugene Jefferson.
Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Mike McGhee, McGhee Engineering; Matt Bailey; Dewayne and Gwendolene Alder; and Ryan Craig, Todd County Standard.
Mayor Camp called the meeting to order at 7:00 PM and led the Pledge of Allegiance. Mr. David Powell led invocation.
After reviewing the June 11, 2007 regular council meeting minutes, bills payable and financial reports, Mr. Powell motioned to approve the minutes, bills payable and financial reports. Motion seconded by Mrs. Sidebottom and carried unanimously.
Mike McGhee updated the council on the progress of the sewer facilities project. The project has been under construction for 156 days. The project has used 52.0% of the time allotted and 36.1% of funds budgeted. Mr. McGhee reported that he is fairly pleased with the progress and expects it to pick up in the next few months. Mr. McGhee presented Change Order Number One, which will remove the construction of the sewer force main and reduce the construction contract by $47,385.79. After discussion, Mr. Gibson motioned to approve the change order and seconded by Mr. Laster. Motion carried unanimously.
Mr. McGhee presented Construction Funds Request No. 6 in the amount of $238,076.33 with the following payment requests:
- McGhee Engineering $ 16,112.50
- W. Rogers Company $ 221,963.83
Mr. Powell motioned to approve the construction funds pay request and seconded by Mr. Laster. Motion carried unanimously. Mr. McGhee thanked the council and left the meeting at this time.
Mayor Camp stated that if there were no objections from the Council, Dewayne and Gwendolene Alder would like to address the council at this time. There were no objections. Mr. Alder informed the council he had recently received a fine from Code Enforcement Officer Terry Frogue without receiving any prior notices. Mr. Frogue stated that Mr. Alder had already received several notices and citations for the same offenses and that once a person receives a citation, no prior notice is sent before additional citations are issued. After discussion, Mayor Camp stated that if the Alders wanted to discuss their fines that they needed to attend a Code Enforcement Board meeting. After further discussion, the Alder’s thanked the council and left the meeting.
Clerk Brock read second reading of the Summary of Ordinance 2007-5, "ORDINANCE OF THE CITY OF ELKTON, KENTUCKY, AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF $360,000 PRINCIPAL AMOUNT OF CITY OF ELKTON SEWER SYSTEM REVENUE BONDS, SERIES 2007, CONSISTING OF $225,000 OF SERIES A BONDS AND $135,000 OF SERIES B BONDS FOR THE PURPOSE OF FINANCING THE COST (NOT OTHERWISE PROVIDED) OF THE CONSTRUCTION OF EXTENSIONS, ADDITIONS AND IMPROVEMENTS TO THE SEWER SYSTEM OF SAID CITY; SETTING FORTH TERMS AND CONDITIONS UPON WHICH SAID BONDS MAY BE ISSUED AND OUTSTANDING; PROVIDING FOR THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE REVENUES OF SAID SEWER SYSTEM; AND PROVIDING FOR AN ADVERTISED, PUBLIC, COMPETITIVE SALE OF SAID BONDS." Mr. Powell motioned to adopt after second reading and seconded by Mr. Gibson. Motion carried by unanimous show of hands.
Municipal Order 2007-2, "MUNICIPAL ORDER OF THE CITY OF ELKTON, KENTUCKY, REGARDING THE SERVICE OF FUTURE CUSTOMERS BUILDING STRUCTURES IN A DESIGNATED FLOODPLAIN" was presented to the Council. After discussion, Mr. Laster motioned to adopt Municipal Order 2007-2 and seconded by Mr. Powell. Motion carried unanimously.
Clerk Brock opened bids for the Sewer System Revenue Bonds in the total amount of $360,000. The only bid received was from Rural Development, US Department of Agriculture, in the amount of 4.125% on the $225,000 issue and 4.125% on the $135,000 issue.
Municipal Order 2007-3, "MUNICIPAL ORDER OF THE CITY COUNCIL OF THE CITY OF ELKTON, KENTUCKY, ACCEPTING THE SUCCESSFUL BID FOR THE PURCHASE OF $360,000 PRINCIPAL AMOUNT OF CITY OF ELKTON SEWER SYSTEM REVENUE BONDS, SERIES 2007" was presented to the Council. After discussion, Mrs. Sidebottom motioned to adopt Municipal Order 2007-3 and seconded by Mr. Powell. Motion carried unanimously.
Clerk Brock presented a request for reimbursement to Elkton Bank and Trust Company for the balance of the Cemetery Perpetual Care Trust Fund Interest Account as of June 30, 2007 to reimburse the City for cemetery maintenance. After discussion, Mrs. Sidebottom motioned to approve the request and seconded by Mr. Powell. Motion carried unanimously.
Mayor Camp informed the Council that a council representative needs to be appointed to the Elkton Revolving Fund Board. After brief discussion, Mrs. Sidebottom volunteered to serve on this committee. There were no objections.
Mrs. Snardon informed the Council that the Recreation Commission had requested clarification from the Council as to the duties of the city council, fiscal court and school board members on the commission. After some discussion, Mayor Camp reported that there have been discussions about dissolving the current board and creating an advisory board. Clerk Brock explained that this could include the city creating a recreation department, with the city hiring a park director. As another option, the city could look over the board’s bylaws and job description of the director and suggest changes to help the board become more organized. Also, Clerk Brock has offered to take over the books and payroll. After much discussion, it was decided that the city will take over the books and that it would be best to first look over the current bylaws and director job description.
Mayor Camp reported that she received the resignation of Jim Rundall from the Recreation Commission. Mrs. Snardon motioned to accept the resignation and seconded by Mr. Laster. Motion carried unanimously.
Mr. Laster called for explanation as to what officers were taking home police vehicles. Chief Marklin explained which officers were taking home a cruiser and why. He also presented several reports to the council stating the advantages of officers taking home vehicles. First, and foremost, it increases response time for the citizens as well as to back up another officer in an emergency. Chief Marklin also explained several other reasons why it is advantageous. After much discussion, it was the consensus of the council that safety to the citizens and officers is more important than a few extra dollars a day for the cost of taking the vehicles home. After discussion, Mr. Gibson motioned that the Mayor authorize driving city owned vehicles home. Motion seconded by Mrs. Sidebottom and carried unanimously.
Mayor Camp stated that Clerk Brock has prepared a sample of animal ordinances from other cities for each council member. After some discussion, it was the consensus of the council to read over these samples and discuss them at the next meeting.
COUNCIL REPORTS
Mr. Laster called for a report from Mr. Frogue. Mr. Frogue reported on activity in the department over the last month.
Mr. Powell reported the fire department has been pretty quiet with only a few fire runs last month.
Clerk Brock presented a proposal from Thurman, Campbell and Company to perform the FY 2007 audit for the amount of $12,500. After brief discussion, Mr. Powell motioned to accept the proposal and seconded by Mr. Laster. Motion carried unanimously.
Clerk Brock informed the council the City has the opportunity to apply for funding from the Area Development Fund for capital projects. Clerk Brock stated the City could possibly receive around $3,000 this year. The City has spent the money the last few years in the park and more items can always be purchased for the park. Also, heating and air needs to be installed on the second floor of the old courthouse for the museum. It is estimated that this will cost several thousand dollars. Mr. Gibson suggested that more electrical outlets be installed in the pavilions at the park. After discussion, Mrs. Sidebottom motioned to spend the first $2,000 on the heating and air for the old courthouse and the remaining funds on the pavilions in the park. Motion seconded by Mrs. Snardon and motion carried unanimously.
MAYOR’S REPORT
Mayor Camp reported that Elkton will be sprayed for mosquitoes Wednesday, July 11th at 10:00 pm.
A new roof has been installed on the Water District building.
Mrs. Camp informed the council that she hopes that the managers of Accretia Tile and Flexcon will attend a council meeting soon.
Chief Marklin reported on the activity of the police department for the month of June.
Matt Bailey reported on several projects he is working on in the city, including researching the original color scheme of the old courthouse clock tower and working on a possible commercial development for City of Elkton.
Mr. Gibson recommended that if we do the electrical work on the pavilions in the park, we might see if someone will donate some ceiling fans to install in the pavilions.
Mayor Camp and the Council complimented the July 4th fireworks display and all those who sponsored and worked during the event.
Mr. Laster motioned to adjourn and seconded by Mr. Powell Motion carried unanimously. Meeting adjourned at approximately 8:20 PM.