MINUTES
Elkton City Council Meeting 
Monday, February 12, 2007
7:00 PM

Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Fire Chief Larry Threlkel; Mike McGhee, McGhee Engineering; Rick Davis, Thurman, Campbell and Company; Sarah Craig, Silver Triangle Main Street; Evelyn Boone, Todd County Standard.

Mayor Camp called the meeting to order at 7:00 PM. Mr. Jefferson led invocation, which was followed by the Pledge of Allegiance.

After reviewing the council meeting minutes of January 8, 2007, bills payable and financial reports, Mr. Jefferson motioned to approve the minutes, bills payable and financial reports. Motion seconded by Mr. Powell and carried unanimously.

After reviewing the minutes of the February 6, 2007 special council meeting, Mrs. Sidebottom motioned to approve the minutes and seconded by Mr. Laster. Motion carried unanimously.

Mike McGhee updated the council on the progress of the sewer facilities project. The project has been under construction for 5 days. There is expected to be some blasting in the next few days. Mr. McGhee presented Construction Funds Request No. 1 in the amount of $110,236.25 with the following payment requests:

• McGhee Engineering     $    8,086.25
• W. Rogers Company     $102,150.00

Mr. Jefferson motioned to approve payment of Request No. 1 and seconded by Mr. Gibson. Motion carried unanimously. Mr. McGhee thanked the council and left the meeting at this time.

Resolution 2007-4, "LOAN RESOLUTION" for a USDA Rural Development loan of $135,000 for the sewer facilities project was presented to the council. After brief discussion, Mr. Powell motioned to adopt the resolution and seconded by Mr. Laster. Motion carried unanimously.

Rick Davis presented the FY 2006 Audit Report to the Mayor and Council. Mr. Davis stated the financial statements were given an unqualified opinion, the cleanest report possible. Also, it was their opinion that the general purpose financial statements present fairly the financial position of the City of Elkton as of June 30, 2006. Mr. Davis reviewed financial highlights of the report. After the presentation, Mr. Powell motioned to accept the audit report and seconded by Mr. Gibson. All those present voted in favor of the motion, with Mr. Jefferson not voting as he stepped out of the meeting during the vote. Motion carried.

Mr. Frogue reported to the council that four small water leaks have been repaired this month. In order to facilitate the location of the water loss in the city, Mr. Frogue requested $7,000 to purchase a 6" meter that can be placed on the main water lines to determine the flow of water. Sections of town can be measured with this meter and then compared to customers meter readings to see how mush water is being lost. The purchase is currently not in the budget for the water department. After discussion, Mrs. Sidebottom motioned to approve the purchase of the meter and seconded by Mr. Laster. Motion carried unanimously.

Clerk Brock read second reading of Ordinance 2007-1, "AN ORDINANCE AMENDING SECTION 50.25 OF THE CODE OF ORDINANCES OF THE CITY OF ELKTON ADJUSTING WATER RATE CHARGES FOR THE SALE OF WATER SUPPLIED BY THE WATERWORKS SYSTEM OF THE CITY OF ELKTON." Mr. Jefferson motioned to adopt after second reading and seconded by Mrs. Sidebottom. Motion carried unanimously by show of hands.

Clerk Brock informed the Council that she has received an executed agreement from the state for the streetscape project that will replace sidewalks around Public Square and install historic lighting. Therefore, work can begin on the project. Clerk Brock presented an agreement for engineering services from McGhee Engineering for preparation of construction plans, bidding specifications and construction inspection services for the project in the amount of $10,000. Mr. Laster motioned to approve the contract for engineering services and seconded by Mr. Powell. Motion carried unanimously.

Mayor Camp informed the Council that Greg Allen has resigned his position on the PADD Workforce Development Board due to his election to the position of Todd County Jailer. Mayor Camp recommended the appointment of Bryan Blount to replace Mr. Allen. Mr. Powell motioned to accept the recommendation and seconded by Mr. Jefferson. Motion carried unanimously.

Mayor Camp reported the resignation of Arthur Green from the Planning Commission due to his election as Todd County Judge Executive. Mayor Camp recommended the appointment of Dale Wheeler to the Planning Commission to replace Mr. Green. Mrs. Sidebottom motioned to accept the recommendation and seconded by Mr. Laster. Motion carried unanimously.

Clerk Brock presented an agreement with Pennyrile RC & D for the annual contribution of $200.00. After brief discussion, Mr. Jefferson motioned to enter into the agreement and seconded by Mr. Powell. Motion carried unanimously.

Clerk Brock presented an agreement with Todd Central High School for the annual contribution of $250.00 for Project Graduation. After brief discussion, Mr. Laster motioned to enter into the agreement and seconded by Mr. Powell. Motion carried unanimously.

Clerk Brock presented an agreement with Pennyrile Narcotics Task Force for the annual contribution of $608.50. After brief discussion, Mr. Powell motioned to enter into the agreement and seconded by Mr. Gibson. Motion carried unanimously.

COUNCIL REPORTS

Mr. Gibson had nothing to report for the street department. Mr. Frogue informed the Council he has ordered several new street signs, including larger stop signs which will be required in the future.

Mr. Jefferson called for a report from Chief Marklin. Chief Marklin reported on activity in the department during the last month. Also, Chief Marklin reported selling the surplus police car to the Todd County Jail has already paid off. The Jail has agreed to transport prisoners for the City when we only have one officer on duty.

Mrs. Snardon reported that Paul Young has resigned as park director. Therefore, the Recreation Commission will be advertising and interviewing prospects for this position during the next month. Also, the Commission interviewed several photographers for team and individual photos and decided to hire local photographer James Bishop.

Mr. Laster called for a report from Mr. Frogue. Mr. Frogue reported the Division of Water made a surprise inspection of the sewer treatment plant. The inspection went well and there were no major problems reported.

Mr. Powell called for a report from Mr. Threlkel. Mr. Threlkel reported on several fire runs made during the previous month.

Mrs. Sidebottom reported Watson Ricchuite repaired several headstones in the cemetery. Also, several old trees in the cemetery are rotten and will need to be taken down in the near future.

MAYOR’S REPORT

Mrs. Camp recommended to Judge Arthur Green the appointment of James Bishop to represent the City on the military affairs committee for the county.

Mr. Jefferson motioned to adjourn and seconded by Mrs. Sidebottom and meeting adjourned at 8:05 PM.