MINUTES
Elkton City Council Meeting
Monday, December 11, 2006
7:00 PM
The Elkton City Council met in regular session on Monday, December 11, 2006 with Mayor John E. Walton presiding.
City Council members present: Nancy Camp; David Powell; Bryan Blount; Eugene Jefferson; Danny Laster; and, Brad Shemwell.
Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Mike McGhee, McGhee Engineering; Evelyn Boone, Todd County Standard; Jerry Simmons; and, Watson Ricchuite.
Mayor John Walton called the meeting to order at 7:00 PM and led the Pledge of Allegiance.
After reviewing the minutes of the November 13, 2006 council meeting, financial reports and bills payable, Mrs. Camp motioned to approve the minutes, financial reports and pay the bills. Motion seconded by Mr. Jefferson and carried unanimously by the council.
Mayor Walton presented the Council with an updated budget for the Wastewater Plant Expansion and Sewer Improvements Project. (Mike McGhee, project engineer entered the meeting and joined the discussion.) The City has received commitments for more grant funding from Rural Development and from the Department for Local Government. The City has already spent $171,120 on the project and has received $25,000 in grants from Delta Regional Authority. The City has commitments in grant funding from the following sources: Federal appropriation (Environmental Protection) $481,000; State appropriations (Kentucky Infrastructure Authority) $721,375; Rural Development (RBEG) $150,000; Rural Development Grant $560,000; and State appropriation (KIA) $180,000. The estimated total project cost if awarded to the low bidder of W. Rogers Company with a bid of $2,081,000 would be $2,600,000. Therefore, the City would need to spend approximately $311,000 in additional funding either through reserve funds or borrow the money through Rural Development. The City can borrow the money through Rural Development over 40 years with an interest rate of 4.375%. This interest rate is locked in, however if the rate goes lower the City can get the lower rate. Also, the City can declare its intent to borrow the money, but can make a final decision later. After some discussion, Mrs. Camp motioned to go with the Wastewater Plant Expansion project with the intent to borrow the money from Rural Development. Motion seconded by Mr. Powell and carried unanimously. Mr. Laster motioned to award the contract for the Wastewater Plant Expansion and Sewer Improvement Project to W. Rogers Company in the amount of $2,081,000. Motion seconded by Shemwell and carried unanimously.
Mayor Walton presented Resolution 2006-16, "RESOLUTION APPROVING BUDGET AMENDMENT FOR FY 2007 TO INCLUDE THE WASTEWATER PLANT EXPANSION AND SEWER IMPROVEMENTS PROJECT." Mr. Powell motioned to adopt the Resolution and seconded by Mr. Laster. Motion carried unanimously by show of hands.
Mayor Walton presented Resolution 2006-14, "RESOLUTION OF THE CITY OF ELKTON (ASSIGNEE) ACCEPTING ASSIGNMENT OF THE GRANT FROM THE TODD COUNTY FISCAL COURT (GRANTEE), AUTHORIZING AMENDMENT OF THE LOCAL BUDGET, AND AUTHORIZING A RESPRESENTATIVE TO SIGN ALL RELATED DOCUMENTS." This Resolution is to accept a $180,000 wastewater project appropriation from the State that was assigned to the County. Mr. Blount motioned to adopt the resolution and seconded by Mr. Jefferson. Motion carried unanimously.
Mayor Walton presented Resolution 2006-15, "RESOLUTION OF THE CITY OF ELKTON (ASSIGNEE) ACCEPTING ASSIGNMENT OF THE GRANT FROM THE TODD COUNTY FISCAL COURT (GRANTEE), AUTHORIZING AMENDMENT OF THE LOCAL BUDGET, AND AUTHORIZING A RESPRESENTATIVE TO SIGN ALL RELATED DOCUMENTS." This resolution is to accept from the County a $231,000 appropriation from the State to retire the debt owed on the old Todd County Water District water treatment plant. Mr. Jefferson motioned to adopt the Resolution. Motion seconded by Mr. Blount and carried unanimously.
Mayor Walton recommended the Council reappoint Shane Hessey and Jim Oller to the Board of Adjustment. After brief discussion, Mrs. Camp motioned to approve the recommendation. Motion seconded by Mr. Powell and carried unanimously.
Mayor Walton recommended the reappointment of Al Joynes to the Planning Commission. Mr. Blount motioned to approve the recommendation and seconded by Mr. Laster. Motion carried unanimously.
Mayor Walton presented Resolution 2006-17, "RESOLUTION ADOPTING AND APPROVING EXECUTION OF A MUNICIPAL ROAD AID BOND FUND AGREEMENT BETWEEN THE INCORPORATED AREA AND THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET, DEPARTMENT OF GOVERNMENTAL RELATIONS AND ACCEPTING ALL STREETS REFERRED TO THEREIN AS BEING STREETS WHICH ARE A PART OF THE INCORPORATED AREA." This Resolution is to enter into an agreement to accept the unspent portion of bond money due to the City for paving roads in the amount of $691.45. Mr. Powell motioned to adopt the Resolution. Motion seconded by Mr. Shemwell and carried unanimously.
Clerk Brock read first reading of Ordinance 2006-7, "AN ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES OF THE CITY OF ELKTON, KENTUCKY." Mr. Jefferson motioned to approve after first reading and seconded by Mr. Shemwell. Motion carried unanimously by show of hands.
Mayor Walton presented agreements with Pennyrile Area Development District to administer a $231,000 water debt retirement grant from the state for the amount of $1,155 and a $180,000 wastewater project grant from the State for the amount of $2,700. After brief discussion, Mrs. Camp motioned to allow the Mayor to enter into agreements with PADD to administer the grants for the fees stated. Motion seconded by Mr. Blount and carried unanimously.
Mayor Walton informed the Council that "It’s Time Clock Shop" sent the City a bill for $800.00 for additional expenditures over the contracted amount. Mrs. Camp motioned to pay the bill and seconded by Mr. Shemwell. Motion carried unanimously.
COUNCIL REPORTS
Mr. Shemwell commented how much better Jefferson Street looks now that the dilapidated house has been removed.
Mr. Jefferson called for a report from Chief Marklin. The Chief reported on activity from the previous month and reported that new officer Brian Atkinson is in training this week.
Mr. Laster called for a report from Mr. Frogue. Mr. Frogue reported the department replaced a fire hydrant that was run over by a truck on Streets Avenue. A bill for the hydrant is being mailed to the trucking company.
Mr. Frogue also reported Rural Water was in town last week to help look for water leaks. Two small service line leaks were found as well as two customer leaks.
Mrs. Camp reported that January 13, 2007 will be cleaning day at the park.
Clerk Brock reported that she received a payment from Flynn’s for pretreatment charges in the amount of $1,499.10. The bill sent to Flynn’s was in the amount of $3,407.10. Mayor Walton will send a letter to Flynn’s requesting full payment.
MAYOR’S REPORT
Mayor Walton presented a report from PADD with the region’s prioritized projects for 2007. The City of Elkton is on the list for various water and sewer projects.
Logan-Todd Regional Water is meeting on Wednesday, December 13th at 3:00 PM to discuss a proposed water rate increase. The bonding company is recommending the Commission raise its wholesale water rate by $.40 per thousand to a rate of $3.31 per thousand. If approved, the rate increase will not take effect until January or February 2007.
Mayor Walton reported the Elk Fork Creek Debris Removal Project has been advertised for bid. Donnie Owen of Natural Resources Conservation Services is in charge of the project details and will do a walk through with Utility employee Chris Orr and prospective bidders on December 20th. Bids are being accepted on December 22nd at 3:00 PM.
Mrs. Camp reported the creek seems to be washing out the bank on North Main Street near the bridge. Mayor Walton stated it will eventually need to be rip rapped and that help from the State Transportation Cabinet should be sought.
Mr. Jefferson motioned to adjourn and seconded by Mr. Powell and meeting adjourned at 7:45 PM.