The Elkton City Council met in regular session on Monday, December 10, 2007 with Mayor Nancy T. Camp presiding.

City Council members present: Doug Gibson; David Powell; Cindy Sidebottom; and Jimmy Scott.

City Council members absent: Eugene Jefferson; and, Danny Laster.

Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Mike McGhee, McGhee Engineering; and, Stephanie Craft, Todd County Standard.

Mayor Camp called the meeting to order at 7:00 PM and led the Pledge of Allegiance. Mr. Powell led invocation.

After reviewing the November 12, 2007 regular council meeting minutes, bills payable and financial reports, Mrs. Sidebottom motioned to approve the minutes, bills payable and financial reports. Motion seconded by Mr. Powell and carried unanimously.

Mayor Camp asked the council to review the minutes of the December 6, 2007 special council meeting that was passed out to the council members. After review, Mr. Scott motioned to approve the minutes as printed and seconded by Mr. Powell. Motion carried unanimously.

Mike McGhee reported that the sewer project is basically complete. The date of substantial completion has been set at November 20, 2007, which begins the one year warranty period. The contractor now has 65 days to complete the project. Only minor items remain to be completed.

Mr. McGhee went into detail reviewing with the council the timeline of the project, which he began working on in late 2003. The initial goal of the project was to increase the sewer plant capacity from 369,000 gallons per day (GPD) to 750,000 GPD. However, with rumors of Flynn Enterprises closing and the amount of grant money that had been raised, this much capacity was both not affordable and not necessary. Therefore, the ultimate plant capacity was lowered to 460,000 GPD. Even after the project was bid, more grant money was sought. In total, over 80% of the project is being funded by grant money. Mr. McGhee stated that on average most projects receive 50% or less in grant money. Also in the project plan was to replace a sewer main on south main street, which was ultimately discovered did not need to be replaced, and to upgrade the lift station on the high school property. Upgrading the lift station doubled the pumping capacity at the station. It was hoped that doubling the capacity of the station would help with overflow problems, however the station is still having problems keeping up during heavy rain events due to inflow into the sewer lines. Mr. McGhee reviewed the project financial summary and explained that with pending change orders and unused allowances, he expects the remaining project funds to be around $43,000.00. Mr. McGhee suggested using these funds to solve some of the inflow problems. The council expressed disappointment that the inflow problem at the lift station has not been solved. Mr. McGhee stated that everyone had hoped upgrading the station would solve the problem as well.

Mr. McGhee presented Construction Funds Request No. 11 in the amount of $159,306.81 with the following payment requests:

• McGhee Engineering $ 16,112.50
• W. Rogers Company $ 143,194.31

Mr. Powell motioned to approve the pay request and seconded by Mr. Gibson. Motion carried unanimously.

Clerk Brock asked the council if they would like to read and publish the summary of Ordinance 2007-11 in lieu of the full text. Mr. Scott motioned to read and publish the summary of the ordinance and seconded by Mr. Powell. Motion carried unanimously. Clerk Brock read second reading of the summary of Ordinance 2007-11, "An ordinance relating to the imposition and administration of an occupational license requirement, and payment of an occupational license tax by persons and business entities conducting business, occupations and professions within the City of Elkton, Kentucky." Mr. Scott motioned to adopt after second reading and seconded by Mr. Powell. Motion carried unanimously by show of hands.

Mayor Camp informed the council that Logan/Todd Regional Water Commission has requested the City sign an amendment to the Water Purchase Agreement. This amendment requires the city to purchase water only from Logan/Todd for 50 years. The council expressed concern that this was very binding and needed more explanation as to why this is needed. Mr. McGhee stated he was not representing Logan/Todd, however, he felt like this wording was being added in lieu of Logan/Todd enforcing the current requirement that each entity pay a minimum bill each month, which for Elkton is about double what we are currently purchasing. Mr. Powell stated he felt a representative of Logan/Todd needed to address this with the council. No action was taken.

Mayor Camp informed the council the City has received a request from Pennyrile RC and D for the annual contribution of $200.00 and presented an agreement for this contribution. Mr. Powell motioned to approve the contribution and seconded by Mrs. Sidebottom. Motion carried unanimously.

Clerk Brock reported that she received one more bid for replacing the roof on the Old Courthouse. Therefore, the following bids were received:

• Gerald Harper                         $ 11,850.00
• Greenfield Construction         $ 29,300.00

The City has received $4,611.11 in Area Development Funding that will be applied to this project. After discussion, Mrs. Sidebottom motioned to accept the bid of Mr. Harper pending proof of liability and worker’s compensation insurance. Motion seconded by Mr. Gibson and carried unanimously.

Mayor Camp reported Christmas in Elkton will be held on Saturday, December 15^th at the Community House from 2:00 PM to 5:00 PM. Santa and Mrs. Claus will be there and refreshments will be served. Also, Silver Triangle Main Street is organizing free activities for children and free carriage rides will be available. After discussion, Mr. Gibson motioned to approve the Christmas activities on December 15^th and seconded by Mr. Scott. Motion carried.

Mayor Camp stated that since the City is not having a Christmas dinner this year, she would like to give the city employees a Christmas bonus of $50.00 with the city covering all payroll taxes and expenses. If allowed, an ordinance would need to be passed to allow extra compensation and the budget would need to be amended. After discussion, Mrs. Sidebottom motioned to approve Mayor Camp’s recommendation and seconded by Mr. Powell. Motion carried unanimously.

Mr. Kirkham explained the necessity of passing an ordinance to amend the city’s compensation plan to allow extra compensation. Mr. Kirkham read first reading of Ordinance 2007-12, "AN ORDINANCE AMENDING ELKTON CITY ORDINANCE NO. 2004-12 DEALING WITH THE ADOPTION OF THE CITY EMPLOYEE COMPENSATION AND CLASSIFICATION PLAN, TO ALLOW LIMITED BONUSES AND ADDITIONAL COMPENSATION FOR SERVICES RENDERED BY APPOINTED CITY OFFICERS AND/OR CITY EMPLOYEES." Mr. Powell motioned to accept after first reading and seconded by Mr. Gibson. Motion carried by unanimous show of hands.

Clerk Brock presented Resolution 2007-12, "RESOLUTION APPROVING BUDGET AMENDMENT FOR FY 2008 TO PERMIT BONUSES AND ADDITIONAL COMPENSATION FOR SERVICES RENDERED BY APPOINTED CITY OFFICERS AND/OR EMPLOYEES." After discussion, Mr. Gibson motioned to adopt Resolution 2007-12 and seconded by Mr. Scott. Motion carried unanimously.

COUNCIL REPORTS

Mr. Scott reported that the Recreation Commission met and the major item discussed was the need to update the wiring and lighting on all the ball fields.

Mr. Frogue requested Mr. Gibson take a look at the water problem on Washington Street near the Elkton Bank Drive-thru exit. Water stands on the street and does not drain well, causing a hazard when the water freezes.

Mr. Frogue also stated that in order to help solve the inflow an infiltration problem of the sewer system, he spoke with Kentucky Rural Water, who can run cameras through the sewer line at a cost of $.60 per foot. In the south part of town, there is approximately 11,000 feet of sewer line. Frogue also showed the council one of the caps that can be put on the manholes to keep water from running into the sewer lines. These cost approximately $50.00 each. Mr. McGhee stated that Mr. Frogue just needed to make a list of the items he would like to purchase with the remaining sewer project funds.

Chief Marklin reported on the activity of the department during the month of November. Also, Marklin informed the council he has been discussing with Superintendent of Schools Mike Kenner the possibility of hiring a school resource officer for the Middle School and High School. Chief Marklin also discussed that the City has not charged the school system for the use of city police officers during football and basketball games, however due to the reduction in police force, it is costing the city a lot of overtime to have an extra officer on duty during the games. Chief Marklin suggested the City may look into charging for this service in the future.

MAYOR’S REPORT

Mayor Camp recommended the appointment of Bryan Blount to the Elkton Planning Commission to replace Andy Shemwell. Mrs. Sidebottom motioned to approve the recommendation and seconded by Mr. Powell. Motion carried unanimously.

Mayor Camp reported she received a letter of resignation from Evelyn Boone as tourism coordinator and historical museum coordinator. Mrs. Sidebottom motioned to accept the resignation and seconded by Mr. Gibson. Motion carried unanimously.

Mayor Camp reported City Hall will be closed December 24^th and 25^th for Christmas and January 1^st for New Year’s Day.

Mr. Gibson motioned to adjourn and seconded by Mr. Powell. Motion carried unanimously and the meeting adjourned at approximately 8:30 PM.