MINUTES
Elkton City Council Special Meeting 
Thursday, April 12, 2007
7:00 PM

Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Mike McGhee, McGhee Engineering; Dana Long, Todd County Standard; Evelyn Boone.

Mayor Camp called the meeting to order at 7:00 PM. Mr. Laster led invocation, which was followed by the Pledge of Allegiance.

After reviewing the March 12, 2007 council meeting minutes, bills payable and financial reports, Mr. Jefferson motioned to approve the minutes, bills payable and financial reports. Motion seconded by Mr. Laster and carried unanimously.

Mike McGhee updated the council on the progress of the sewer facilities project. The project has been under construction for 64 days. The project has used 21.3% of the time allotted and 16.1% of funds budgeted. Mr. McGhee informed the council that the construction crew preparing to replace the 4" sewer main on South Main Street discovered that the line is actually a 6" line. All shop plans for this line indicated otherwise. Therefore, this part of the project will not need to be done.

Mr. McGhee presented Construction Funds Request No. 3 in the amount of $116,971.00 with the following payment requests:

• McGhee Engineering     $     8,056.25
• W. Rogers Company     $ 108,914.75

Mr. Powell motioned to approve the construction funds pay request and seconded by Mrs. Sidebottom. Motion carried unanimously. Mr. McGhee thanked the council and left the meeting at this time.

Evelyn Boone presented the council with a document explaining the work to be done in the Welcome Center and the future renovation of the second floor for a museum. Ms. Boone presented a list of volunteers that will work in the welcome center and on the museum committee. Also, she explained that various work needs to be done to get the second floor ready for occupation, which will be done through donated labor and cash. After brief discussion, Mr. Jefferson motioned to accept Ms. Boone’s plans for the Welcome Center and museum in the old courthouse. Motion seconded by Mr. Laster and carried unanimously.

Mayor Camp announced the Todd County Water District building is in need of repairs. Mayor Camp will have Mr. Kirkham review the terms of the lease to see who is responsible for the repairs.

Resolution 2007-5, "RESOLUTION AUTHORIZING AMENDMENT OF THE LOCAL BUDGET AND AUTHORIZING THE MAYOR TO SIGN ALL RELATED DOCUMENTS REGARDING RENAISSANCE ON MAIN FUNDING IN THE AMOUNT OF $132,000 FOR A FAÇADE PROGRAM" was presented to the council. Clerk Brock informed the council that the City has received Renaissance on Main funding in the amount of $132,000 for façade renovations for various businesses that applied for the grant funding. The grant will provide 50% of the project cost and the business owner will be responsible for the remaining expense. After discussion, Mr. Powell motioned to adopt the Resolution and seconded by Mrs. Sidebottom. Motion carried unanimously.

Clerk Brock updated the council on the Elk Fork Creek Debris Removal Project. The original project scope has been completed. There are funds remaining for the project and the City hopes to do some repair work on the creek bank on Bill Ed West’s property and also remove a large tree that fell in the creek during a recent storm. This additional work will need to be approved by all funding agencies.

Clerk Brock informed the council that budget preparation meetings will be held with individual council members around the first week in May. Then, the budget proposal for FY 2008 and the budget amendment for FY 2007 will be presented at the May council meeting.

Mrs. Sidebottom motioned to go into executive session under KRS 61.810(1)(c) to discuss proposed or pending litigation against or on behalf of the City. Motion seconded by Mr. Jefferson and carried unanimously. The doors were closed to the public with the Mayor, council members, city attorney and city clerk remaining in the closed session.

Upon return from closed session, the doors were open to the public and no action was taken.

Mr. Jefferson motioned to adjourn and seconded by Mr. Powell and meeting adjourned at approximately 8:00 PM.