The Elkton City Council met in special session on Tuesday, June 13, 2006 with Mayor John E. Walton presiding. Mayor Walton called the meeting to order at 7:00 PM and led the pledge to the American flag.

City Council members present: Eugene Jefferson; Nancy Camp; David Powell; Greg Allen; Brad Shemwell; and, Danny Laster.

Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Fire Chief Larry Threlkel; Don Laster; and, C.C. Kennedy and Ryan Craig, Todd County Standard.

After reviewing the minutes of the May 8, 2006 council meeting, financial reports and bills payable, Mrs. Camp motioned to approve the minutes, financial reports and pay the bills. Motion seconded by Mr. Powell and carried unanimously by the council.

Clerk Brock read second reading of Ordinance 2006-5, "AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR THE CITY OF ELKTON, KENTUCKY, FOR THE FISCAL YEAR JULY 1, 2005 THROUGH JUNE 30, 2006." Mr. Shemwell motioned to adopt after second reading and seconded by Mr. Powell. Motion carried by unanimous show of hands by the council.

Clerk Brock read second reading of Ordinance 2006-6, "AN ORDINANCE RELATING TO THE ANNUAL BUDGET AND APPROPRIATIONS FOR THE CITY OF ELKTON, KENTUCKY, FOR THE FISCAL YEAR JULY 1, 2006 THROUGH JUNE 30, 2007." Mr. Jefferson motioned to adopt the ordinance after second reading and seconded by Mr. Shemwell. Motion carried by unanimous show of hands by the council.

Mayor Walton recommended appointing Ted Sharp as an alternate to the Code Enforcement Board to replace Brian Stone, who has moved out of the city. Mr. Powell motioned to approve the recommendation. Motion seconded by Mr. Laster and carried unanimously.

Mayor Walton reported that Rocky Rager asked to be replaced on the Planning Commission due to a busy schedule. Mayor Walton recommended appointing Ed Broderick to the Planning Commission to fulfill Mr. Rager’s term. Mrs. Camp motioned to approve the recommendation and seconded by Mr. Allen. Motion carried unanimously.

Mayor Walton updated the Council on the grant filed to purchase the Flynn property for the location of a prospective industry. Martin Jones and Mac Johns of the Todd County Industrial Foundation, and Jason Vincent of PADD, went to meet with the prospect several weeks ago. The industry has not yet been awarded a contract with the federal government, which may not be awarded until later in the year and cannot make a commitment to locate in Elkton. As a result, the State asked the City to withdraw the CDBG grant to purchase the property so the money could be used for other purposes. The City will resubmit the application after July 1^st. The prospective industry is still interested in locating in Elkton and says they intend to locate here if they are awarded a new contract.

Mayor Walton presented bids received for mowing in the City. Bids were received on Tuesday, May 30^th. The following bid prices per mowing were received:

1.  Ricchuite Enterprises $409.00
2.  Lowery’s Lawn Service $300.00
3.  Power Lawn Service $595.00
4.  Terry Frogue $325.00
5.  Moriarty’s Lawn Service $595.00

Mayor Walton stated the lowest bidder was from Russellville and he did not know anything about them. Therefore, the bid was awarded to Terry Frogue as the next lowest bidder. The Council expressed concern that awarding the contract to a city employee was a conflict of interest. Mayor Walton and Mr. Kirkham both expressed that upon researching state law and the city ethics ordinance, as long as the bidding was open to the public, lawfully advertised, and that Mr. Frogue used his own equipment and did the work on his own time that there was no conflict. There was no further discussion.

Clerk Brock informed the council that changes needed to be made to the personnel policy and suggested a committee be formed to discuss the policy. After some discussion, it was decided a special meeting would be held with all the council members to discuss the changes.

Resolution 2006-10, "RESOLUTION OF THE CITY OF ELKTON, KENTUCKY APPROVING AND AUTHORIZING AN ASSISTANCE AGREEMENT BETWEEN THE CITY OF ELKTON, KENTUCKY AND THE KENTUCKY INFRASTRUCTURE AUTHORITY" was presented to the Council. After reviewing the resolution, Mr. Powell motioned to adopt the resolution and seconded by Mr. Laster. Motion carried unanimously.

Mayor Walton informed the Council that the Coursey Property Sewer Line Extension Project would be advertised for bid this week. The plan is to extend the sewer line as far as the grant funds allow. However, if needed, the City may be able to use some of the $180,000 set aside in the state budget for City sewer projects. This money will be available after July 1, 2006.

Mayor Walton presented a contract with "It’s Time Clock Shop" of Clarksville, Tennessee to repair the Old Courthouse Clock Tower to the Council. The "Start the Clock Fund," initiated by Jim Coursey, has raised a little over $10,000.00 to repair the clock works and the clock tower. The contract states that the work to be done shall not exceed $7,000.00. Jim Coursey and the Clock Committee will monitor all work done on a weekly basis. After discussion, Mrs. Camp motioned to approve the contract. Motion seconded by Mr. Powell and carried unanimously.

Mr. Threlkel reported the fire department is in need of new radios in the fire trucks. Grants for this purchase will be looked into.

The Council brought up concerns over the partially burned house on Jefferson Street. Mayor Walton reported that Mr. Kirkham and Mr. Frogue were working on declaring the house dilapidated, however all notices sent to the owner of record have been retuned undeliverable. According to city ordinances, the owners have 90 days to repair or remove the house. The Council was highly concerned that the property was dangerous and children were playing in the house. Mr. Frogue and Mr. Kirkham will continue working on this.

Chief Marklin updated the Mayor and Council on the activity of the department since the last meeting.

Mayor Walton and Chief Marklin informed the Council that Guthrie received a Homeland Security Grant for the purchase of three portable command stations. Guthrie, Elkton and the County will each receive one of the devices.

Mr. Marklin also informed the Council that a Neighborhood Watch program has been started at Royal Arms Apartments. Chief Marklin is working with Human Resources to provide activities this summer for the children living at the apartments. Also, a grant will be written to purchase signs and other supplies for the program.

Mr. Allen reported the Park is doing very well. The outstanding bills and the loan for the lawn mower have been paid. Also, the concession stand is making money. Mr. Allen reported the County has agreed to give $10,000.00 to the Park next year as well as pave the parking lot. It was recently reported to the Fiscal Court that approximately 84% of the participants in park programs were from the County. The Commission is also putting together some figures for a Land and Water Conservation Grant.

Mayor Walton reported the waste tire crumb rubber would be delivered and applied to the playground at the park later this week. A sample of what the product would look like was passed around.

Mr. Laster reported the water department was still working on the 30% water loss. Mr. Frogue reported that Rural Water would be bringing a listening device in the next few weeks to use in town to find water leaks. It will be the same device that is in the budget to purchase next year. Rural Development will train the department on how to use the device.

Mrs. Camp inquired if the church group that is repairing houses in town would be cleaning out the fencerow at the cemetery. Mayor Walton stated that it was not on their list of work to be done. The fencerow will be sprayed for weeds and then cleaned out at a later date.

Mayor Walton updated the Council on the application a private group filed to build senior housing in the City. The group is currently forming a list of potential renters.

Mr. Allen motioned to adjourn and seconded by Mr. Jefferson. Motion carried unanimously and meeting adjourned at approximately 8:20 PM.