The Elkton City Council met in regular session on Monday, August 14, 2006 with Mayor John E. Walton presiding. Mayor Walton called the meeting to order at 7:00 PM and led the pledge to the American flag.

City Council members present: Eugene Jefferson; Nancy Camp; David Powell; Brad Shemwell; and, Danny Laster.

City Council members absent: Greg Allen.

Others present: City Clerk/Treasurer Laura Brock; City Attorney John P. Kirkham; Utility Superintendent Terry Frogue; Police Chief Bruce Marklin; Sarah Craig, Executive Director, Silver Triangle Main Street; Jim Coursey; Evelyn Boone, Todd County Standard.

After reviewing the minutes of the July 10, 2006 council meeting, financial reports and bills payable, Mrs. Camp motioned to approve the minutes, financial reports and pay the bills. Motion seconded by Mr. Powell and carried unanimously by the council.

Mayor Walton introduced Sarah Craig to the Council. Mrs. Craig informed the Mayor and Council that she has been named Executive Director of Silver Triangle Main Street after the resignation of Tracy Fournier. Mrs. Craig updated the Council on the activities of Main Street and presented information regarding upcoming events and reviewed goals and accomplishments of the Main Street program over the last three years. Mrs. Craig thanked the council for their time.

Mayor Walton introduced Jim Coursey to update the council on the Start the Clock efforts to restore the clock in the old courthouse. Mr. Coursey informed the council the clock faces have been completely restored and the mechanism restoration is almost complete. There was discussion in the past of installing the clock mechanism on the second floor of the courthouse for public viewing. After reviewing this process, Mr. Coursey believes doing this will not only be a draw to the community, but will also be less expensive than restoring the room to keep the clock in the cupola. Also, Mr. Coursey and Evelyn Boone would like to see the second floor restored for dedication of a Todd County Museum. Mr. Coursey explained the work that would need to be done on the second floor for this effort. Also, Mrs. Boone will volunteer as Museum Director, with Mr. Coursey as an advisor. They will be responsible for raising funds for the project and for procuring items for the museum. Mr. Coursey is working on cost projections for this effort and will return them to the city council at the next meeting. Mr. Coursey thanked the Council for their time. (Mr. Coursey and Mrs. Craig left the meeting at this time.)

Clerk Brock read second reading of Ordinance 2006-5, "AN ORDINANCE CLOSING A PORTION OF AN UNNAMED AND UNIMPROVED ALLEY RUNNING BETWEEN WASHINGTON STREET AND GOBEL AVENUE." Mr. Jefferson motioned to adopt after second reading and seconded by Mr. Powell. Motion carried by unanimous show of hands by the Council.

Clerk Brock presented the Council with Ordinance 2006-6, which would establish the City’s policy pertaining to public records. Clerk Brock explained Kentucky Revised Statues require each City to have such a policy. After briefly explaining the policy, Clerk Brock also presented a Summary Ordinance. After brief discussion, Mr. Powell motioned to read the Summary of Ordinance 2006-6 in lieu of the entire Ordinance. Motion seconded by Mr. Laster and carried unanimously by the Council. Clerk Brock read first reading of Summary Ordinance 2006-6, "SUMMARY OF AN ORDINANCE ESTABLISHING THE CITY PUBLIC RECORDS POLICY AS REQUIRED BY KRS 61.870-61.884."

Minutes: Council Meeting

Mrs. Camp motioned to approve after first reading and seconded by Mr. Shemwell. Motion carried by unanimous show of hands by the Council.

Clerk Brock informed the Council that the current policy regarding customer utility deposits is that the deposit is placed in a non-interest bearing account and therefore the customer does not accrue interest on their deposit. However, Clerk Brock has found that several cities allow customer deposits to accrue interest. And, the new utility billing software will do this automatically. Clerk Brock proposed that once the new utility billing software is in place, that customer utility deposits begin accruing interest. Clerk Brock also proposed that once a year, the customer would receive a credit on their utility bill for the interest accrued. After brief discussion, Mr. Jefferson motioned to accept the proposal and allow customer utility deposits to accrue interest. Motion seconded by Mr. Powell and carried unanimously.

Mayor Walton presented Resolution 2006-11, which adopts and approves the execution of a Municipal Road Aid Discretionary Bond Fund Agreement between the city and the Transportation Cabinet and grants the City $35,000 in order to resurface Elk Fork Road. Mayor Walton explained that since paving costs have increased dramatically, $35,000 will not cover the entire cost of the project. After brief discussion, Mrs. Camp motioned to adopt Resolution 2006-11 and seconded by Mr. Laster. Motion carried unanimously.

Mayor Walton informed the Council that since $35,000 would not resurface Elk Fork Road entirely, he presented a proposal to Fiscal Court to pay the remaining portion of the project to pave Elk Fork Road. This would cost the County approximately $6,000. Mayor Walton asked the Council to grant him authority to enter the City into an interlocal agreement with the County for this purpose if they agree to complete the project. Mr. Jefferson motioned to authorize the Mayor to enter into the interlocal agreement with the County and seconded by Mr. Powell. Motion carried unanimously.

Mayor Walton stated he received a request from Chief Marklin to make an adjustment to the policy regarding shift differential pay for police personnel. Chief Marklin explained that officers currently receive an extra $.50 per hour shift differential pay if their shift begins at 20:00 through 24:00 hours. Chief Marklin explained that because of the reduction in police personnel, the 20:00 shift has been taken out of the schedule and replaced by a shift beginning at 18:00 hours. Chief Marklin requested that shift differential pay be given to officers between the hours of 18:00 and 24:00. Mayor Walton presented Municipal Order 2006-02, "MUNICIPAL ORDER AMENDING THE PERSONNEL POLICIES AND PROCEDURES" to create Section 5.11 Shift Differential Pay. After brief discussion, Mrs. Camp motioned to adopt Municipal Order 2006-06 and seconded by Jefferson. Motion carried unanimously.

Mayor Walton recommended the Council declare four utility department radios and chargers surplus property and sell the items. Mayor Walton will get an appraised value from Ezell Communications. Mr. Laster motioned to accept the Mayor’s recommendation and seconded by Mr. Shemwell. Motion carried unanimously.

COUNCIL REPORTS

Mr. Shemwell had nothing to report for the fire department. Mayor Walton informed the Council that not enough information was being turned into City Hall in order to bill some fire runs. This has been taken care of with the department. Also, Mayor Walton stated there is still a problem with our department responding out in the county for controlled burns. These runs are costing the City hundreds of dollars a year. There was considerable discussion about how to

Minutes: Council Meeting

August 14, 2006

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get the word out to property owners requesting they call Todd Emergency Services if they are having a controlled burn.

Mr. Jefferson called for a report from Chief Marklin. Chief Marklin updated the Council on activity in July, reporting that citations were up for the month. Mayor Walton commended Chief Marklin and the department for their participation in a Neighborhood Watch cookout at Royal Arms last week. Chief Marklin reported at least 100 people from the apartments participated in the event.

Mr. Laster called for a report from Terry Frogue. Mr. Frogue presented to the council a "Water Loss Investigation and Repair Log" report. Mr. Frogue reported that several small leaks and possibly one large leak have been found in the last month. These leaks will be repaired as soon as possible. Also, four fire hydrants were leaking. Mr. Frogue has contacted a company that will be in town August 23^rd to rebuild the old hydrants at a cost of about $600. New hydrants cost around $1,400 each. Also, Kentucky Rural Water will be sending a proposal to the City to help with finding additional water loss.

Mayor Walton informed the Council that bid opening for the sewer plant expansion project would be on September 7^th at City Hall.

Mr. Powell had no street report. However, Mayor Walton reported he received a request to resurface Leavell Lane. Mayor Walton will get an estimate from Scotty’s to do this work.

MAYOR’S REPORT

Mayor Walton reported that sealed bids were received for the lot on Marion Street that was declared surplus property at the last meeting. Only one bid was received from Robert and Jill Croley in the amount of $6,327. Mayor Walton recommended accepting this bid. Mr. Powell motioned to approve the Mayor’s recommendation and seconded by Mr. Laster. Motion carried unanimously.

Mayor Walton informed the Council the City would once again receive litter abatement funds from the Department for Environmental Protection. These funds are to reimburse the City for street cleaning and litter pick up expenses.

Jeff Oakley with Tnemec Paint has volunteered to take a look at the cupola of the old courthouse to recommend what type of paint to use and how to paint it.

USDA will be in town on August 15^th to spray the town for mosquitoes. They now require a local person to ride in the truck with them while spraying, therefore Mayor Walton and Terry Frogue will be riding with the driver.

Mr. Shemwell motioned to adjourn and seconded by Mr. Laster. Motion carried unanimously and meeting adjourned at approximately 8:20 PM.